Microsoft Teams Cheat Sheet

Here’s a cheat sheet for Microsoft Teams, covering various features and shortcuts:

Navigation

  • Access Microsoft Teams:
  • Teams and Channels:
    • Navigate through teams and channels on the left sidebar.

Starting and Joining Meetings

  • Start an Ad-Hoc Meeting:
    • Click on “Meet” and select “Meet now” or use the command /meetnow in the chat.
  • Join a Meeting:
    • Click on the meeting link or join directly from the calendar.
  • Schedule a Meeting:
    • Click on “Calendar” > “New meeting” or use the “Schedule a meeting” option.

In-Meeting Controls

  • Camera and Microphone:
    • Toggle camera and microphone on/off during a meeting.
  • Share Screen:
    • Click on the “Share” icon to share your screen or a specific application.
  • Raise Hand:
    • Use the “Raise hand” feature to get attention.

Chat and Communication

  • One-on-One Chat:
    • Click on a contact’s name to start a one-on-one chat.
  • Group Chat:
    • Click on “Chat” > “New chat” to create a group chat.
  • @Mentions:
    • Use @mentions to notify specific team members in a chat or channel.

File Sharing and Collaboration

  • Upload Files:
    • In a chat or channel, use the “Attach” icon to upload files.
  • Collaborate on Files:
    • Click on “Files” in a channel to collaborate on shared documents.
  • Microsoft 365 Integration:
    • Collaborate on Word, Excel, and PowerPoint files within Teams.

Task Management

  • Create Tasks:
    • Use the “Tasks” app to create and manage tasks.
  • Planner Integration:
    • Use Microsoft Planner for project planning and task management.

Customization

  • Change Background:
    • Click on the three dots in a meeting > “Show background effects.”
  • Change Theme:
    • Click on your profile picture > “Settings” > “Theme” to change the app theme.

Notifications and Status

  • Notification Settings:
    • Customize notification settings in your profile.
  • Set Status:
    • Click on your profile picture to set your status (available, busy, etc.).

Keyboard Shortcuts

  • Open Keyboard Shortcuts:
    • Press Ctrl + / (Windows/Linux) or Cmd + / (Mac) to see a list of keyboard shortcuts.

Mobile App

  • Access Teams on Mobile:
    • Use the Microsoft Teams mobile app for on-the-go access.

Additional Tips

  • Apps and Integrations:
    • Explore the Teams app store for additional apps and integrations.
  • Search in Teams:
    • Use the search bar to quickly find messages, files, and people.
  • Collaborative Whiteboard:
    • Use the Whiteboard app for collaborative drawing and brainstorming.

This cheat sheet covers various features and tips for using Microsoft Teams.