Microsoft OneDrive Cheat Sheet

Here’s a cheat sheet for Microsoft OneDrive, covering various features and shortcuts:

Accessing OneDrive

  • Access OneDrive:
    • Go to OneDrive or find it within the Microsoft 365 suite.

Uploading and Managing Files

  • Upload Files:
    • Click on “Upload” to add files from your computer.
  • Drag and Drop:
    • Drag files directly into the OneDrive interface to upload.
  • Create New Folder:
    • Click on “New” > “Folder” to create a new folder.
  • Sync with PC:
    • Use the “Sync” option to sync OneDrive with your local computer.
  • File and Folder Options:
    • Right-click on files or folders for additional options (share, download, etc.).

File Sharing and Collaboration

  • Share Files/Folders:
    • Select a file or folder, click on “Share,” and enter email addresses.
  • Set Permissions:
    • Control access by setting permissions (view, edit) when sharing.
  • Collaborate in Real-Time:
    • Use the “Edit in Browser” option for real-time collaboration.
  • Version History:
    • Access version history to restore previous versions of files.

Accessing OneDrive on Mobile

  • Mobile App:
    • Use the OneDrive mobile app for access on smartphones and tablets.
  • Camera Upload:
    • Enable automatic camera upload to store photos and videos.

Offline Access

  • Offline Files:
    • Select files and folders to make them available offline.

Searching and Sorting

  • Search Bar:
    • Use the search bar to find files quickly.
  • Sort Options:
    • Sort files by name, date, or size.

Integration with Microsoft Office

  • Open in Microsoft Office:
    • Open files directly in Microsoft Office applications.
  • Save to OneDrive:
    • Save documents directly to OneDrive from Microsoft Office.

Security and Settings

  • Two-Factor Authentication:
    • Enable two-factor authentication for added security.
  • Account Settings:
    • Access account settings for customization.

Notifications

  • Notification Center:
    • Check the notification center for updates on file activities.

Keyboard Shortcuts

  • Open Keyboard Shortcuts:
    • Press Shift + ? to see a list of keyboard shortcuts.

Additional Tips

  • Recycle Bin:
    • Files deleted from OneDrive are moved to the Recycle Bin for a limited time.
  • Storage Space:
    • Monitor your OneDrive storage space to avoid reaching the limit.
  • Shared with Me:
    • Use the “Shared” tab to view files shared with you.
  • Recent Files:
    • Quickly access recently opened files in the “Recent” tab.

This cheat sheet covers various features and tips for using Microsoft OneDrive.