Google Drive Cheat Sheet

Here’s a cheat sheet for Google Drive, covering various features and shortcuts:

Navigation

  • Access Google Drive:
  • Switch Between Grid and List View:
    • Use the icons in the top right corner.
  • Create New Folder:
    • Click on “New” > “Folder.”

File Management

  • Upload Files:
    • Drag and drop files or click on “New” > “File upload.”
  • Create New Document:
    • Click on “New” > “Google Docs.”
  • Download File:
    • Right-click on the file > “Download.”
  • Move/Copy Files:
    • Select files > right-click > “Move to” or “Make a copy.”

Collaboration

  • Share File/Folder:
    • Right-click > “Share” or use the “Share” button.
  • Set Permissions:
    • Click on “Share” > “Advanced” for detailed sharing options.
  • Comment on Files:
    • Right-click on a file > “Comment” or use the “Comments” button.
  • See Activity Stream:
    • Right-click on a file > “Activity” or use the “Activity” button.

View Options

  • Sort and Arrange:
    • Click on the column headers to sort. Use the “View” options for arrangement.
  • Quick Access:
    • Access frequently used files in the “Quick Access” section.

Search and Filters

  • Search Files:
    • Use the search bar at the top.
  • Apply Filters:
    • Click on “Filter” to filter by file type.

Shortcuts

  • Open Recent Files:
    • Click on “Recent” in the left panel.
  • Keyboard Shortcuts:
    • Press Shift + / to see the list of keyboard shortcuts.

Offline Access

  • Enable Offline Mode:
    • Right-click on a file > “Available offline.”
  • Offline Sync:
    • Use the “Offline” section to manage offline files.

Google Drive Settings

  • Access Settings:
    • Click on the gear icon in the top right > “Settings.”
  • Manage Storage:
    • Click on “Storage” to see storage details.

Mobile App

  • Mobile App Navigation:
    • Use the app to access files, upload, and collaborate on the go.
  • Offline Access (Mobile):
    • Tap on the three dots next to a file > “Available offline.”

Additional Tips

  • Google Drive Notifications:
    • Stay informed about changes by enabling notifications.
  • Explore Add-ons:
    • Enhance functionality with Google Drive add-ons.
  • Advanced Search Queries:
    • Use advanced search queries for more specific searches.

This cheat sheet covers a range of features and tips for using Google Drive.