Dropbox Cheat Sheet

Here’s a cheat sheet for some common actions and features in Dropbox:

Basic Actions

  • Sign In/Sign Up:
    • Log in to your Dropbox account or sign up for a new one.
  • Upload Files:
    • Click the “Upload” button to add files or drag-and-drop files into the Dropbox window.
  • Create Folders:
    • Organize your files by creating folders.
  • Share Files/Folders:
    • Right-click on a file or folder and select “Share” to generate a shareable link.
  • Download Files:
    • Right-click on a file and choose “Download” to save it to your device.

Collaboration and Sharing

  • Invite Collaborators:
    • Share a folder and invite others to collaborate by entering their email addresses.
  • View Shared Links:
    • Check the status and view shared links in the “Sharing” section.
  • Comment on Files:
    • Add comments to files to communicate with collaborators.

Dropbox Paper

  • Create Documents:
    • Start creating collaborative documents with Dropbox Paper.
  • Embed Media:
    • Embed images, videos, and other media directly into Dropbox Paper documents.

Mobile App

  • Access Files on Mobile:
    • Use the Dropbox mobile app to access and manage files on the go.
  • Camera Upload:
    • Enable camera upload to automatically save photos and videos from your mobile device.

Dropbox Business

  • Team Folders:
    • Utilize team folders for collaborative projects within Dropbox Business.
  • Admin Console:
    • Access the admin console for user management and settings.
  • Shared Team Spaces:
    • Collaborate in shared team spaces for specific departments or projects.

Advanced Features

  • Version History:
    • Restore previous versions of files using version history.
  • Smart Sync:
    • Use Smart Sync to access files without taking up local storage.
  • Dropbox Transfer:
    • Send large files and folders using Dropbox Transfer.

Security and Privacy

  • Two-Factor Authentication:
    • Enable two-factor authentication for enhanced security.
  • Set Permissions:
    • Adjust file and folder permissions for collaborators.
  • Link Expiry:
    • Set expiration dates for shared links to control access.

Integration with Third-Party Apps

  • Connect Apps:
    • Integrate Dropbox with third-party apps for seamless workflows.
  • Explore Dropbox Extensions:
    • Use extensions to edit files directly in Dropbox with connected apps.

Troubleshooting

  • Check Storage Space:
    • Monitor your storage space and upgrade if needed.
  • Sync Issues:
    • Troubleshoot sync issues by checking notifications.
  • Update Dropbox:
    • Keep Dropbox updated for the latest features and bug fixes.

Shortcuts

  • Search Files:
    • Use the search bar to quickly find files and folders.
  • Ctrl + C (Cmd + C):
    • Copy selected files or folders.
  • Ctrl + X (Cmd + X):
    • Cut selected files or folders.
  • Ctrl + V (Cmd + V):
    • Paste copied or cut files or folders.

This cheat sheet covers a range of actions and features in Dropbox. Remember that Dropbox regularly updates its features, so it’s beneficial to explore settings and options for the most current experience.